Parent Information

Welcome to our information hub for parents and guardians of summer campers! Click below to learn about pick up and drop off times, how to stay in touch with you camper while at camp, and more!

Click here for suggested driving directions to Westminster Woods.

Check-In

Check-In for Camp Heartwood is at 11:00am sharp on Sunday. Please bring your own lunch.

If you know you will be arriving later than 11:45 AM, please email summerprograms@westminsterwoods.org, or call the mainline at 707-874-2426, to let us know. A staff member will be in the office until all campers arrive.

Pick-Up

Pick up for Camp Heartwood is on Friday at 11:00 AM. Please do not arrive before 10:40 AM, and know that we will not be able to accommodate campers after 11:45 PM.

Camp Soulspring check-in and pick-up times coming soon!

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No Cell Phones at Camp: Because we value the building of face-to-face community free from distractions, Westminster Woods Summer Camp is a screen-free program. Please make sure your camper does not bring a cell phone, smart watch, or any similar device.

Mail: We hold mail call every day in the afternoon with care packages being handed only on Thursdays. Many campers enjoy receiving positive notes from home.  

Care Package Policy:  You may drop off one (1) care package at our office when you check-in your camper. Care packages will be distributed on Thursday. Care packages can be no larger than one (1) square foot. No liquids. No food is permitted.

Letter Policy: All letters received in time will be delivered. You can drop off letters at our office when you check-in your camper or you may choose to mail letters to the address below.

Campers Sending Mail: Please send your camper with envelopes and stamps if they hope to write home during their time at camp.

Address packages and letters clearly with:

Westminster Woods

CAMPER NAME, CAMP NAME

6510 Bohemian Hwy.

Occidental, CA 95465-9106

Forget to send mail to your camper? Fill out the form below and it will be printed out and they will receive it during Mail Call. 

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For the personal safety of all campers, medications are not allowed in the cabins with the expectation of inhalers and epi-pens. Inhalers and epi-pens will be in the care of the assigned cabin counselor. Medications must be checked in by the medical staff at registration.

• All camper prescription medications must be brought to camp in the original containers with a current Rx label.

• Medications will be dispensed as the doctor ordered it to be given.

• Medication will not be dispensed to a child if their name is not on the label.

• If you request your child’s medicine to be dispensed other than as prescribed on the label, you must have your doctor send us an order indicating the change. Doctors orders can be sent to summerprograms@westminsterwoods.org

• Unlabeled medications will be held (not given) until we receive a doctor’s order.

• Our fax for medical information is 707-874-9129.

Rx medications will be dosed by an MD, RN or pharmacist. After medications are dosed, they may be administered by a First Aider. Over the counter medications may be dosed and administered by an MD, RN, pharmacist, or First Aider.

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Vegetarians: If you marked in your camper’s registration that they are vegetarian, a vegetarian option will be available for them at each meal that includes meat.

Other Dietary Needs: We recognize that many individuals have dietary restrictions or allergies that can be extremely severe. For dietary needs such as gluten-free, vegan, or lactose-free, we encourage you to send supplemental food that is safe for your camper to eat. If you send supplemental food for your camper, items should be precooked and labeled with the camper’s name. A side room in our dining hall has a space to store and prepare this food, with a fridge, dry good storage bins, microwave, toaster, and hot water.