Parent Info


Summer Camp

summer camp rates

Tiered Rate Program:  Recognizing that families have different abilities to pay for camp, Westminster Woods has instituted a voluntary three-tier fee program. It is a 'free will' system; you choose the level that is comfortable and affordable for your family. All campers receive the same amazing experience regardless of the amount paid.

Tier I is our subsidized rate and does not reflect the full cost of operating summer camp programs ~ $475 for a full week/$237.50 for a half week

Tier II is our partially subsidized fee for those who choose to pay a little more to cover camp costs ~ $525 full week/262.50 half week

 Tier III more closely reflects the actual cost of camp, including the cost of maintaining our beautiful facility ~ $575 full week/287.50 half week

The Tiered Rate Program does not apply to Bridge, Rock and Row, or Friendship Camp.

 

HOW ARE THE RATES FOR CAMP DETERMINED?

As you already have noticed, the cost of everything is going up these days.  The camp’s base costs for food, energy, and maintenance have risen sharply over the past two years.  For the third year in a row, we will be offering tiered pricing for our summer camps in 2012.

Our camp fees include supervision, lodging, three nutritious meals per day, all snacks, special activities, access to camp photos and a camp t-shirt.  The cost for a 6-night camp is about $75 per day.  We believe this is an appropriate cost for the quality of overnight camping experience that we provide. 

financial aid

We offer camperships to families who cannot afford our standard prices.  Please complete the campership request form

 

PAYMENT AND CANCELLATION POLICY

Payment and Cancellation Policy: There is a $100 non-refundable deposit required to register for Summer Camp. If you are only paying the deposit now, be aware that the balance is due in full 30 days prior to arrival at camp. If you pay the deposit by credit card, your card will be charged for the remaining balance 30 days prior to the start of your camp session, unless prior arrangements are made for payment. If your church is contributing to your balance, please be in communication with your church; we have asked churches to pay their portion 45 days prior to camp. For a refund of all except the deposit, cancellation notice must be received in writing 7 days prior to the first day of camp. Late notifications, no-shows, and/or early departures are not eligible for a refund. A service charge of $15 will be added for returned checks.

 

DROP-OFF AND PICK-UP TIMES

Arriving at Camp

For all of our week-long camps:
Please arrive between 3 and 5 PM on Sunday to register your camper. Please do not bring your pets.

For Adventure Camp half-week sessions:
Session A registration is Sunday 3 to 5 pm

Session B registration is Wednesday 3 to 5 pm

Friendship Camp:
Please arrive Monday of Friendship Camp week from 10 am to 12 pm.

All-Camp Closure & Pick-up Times and Information

You are invited to All Camp Closure on Saturdays. Catch a glimpse of what the week was all about. Begins at 9:00 AM Saturday at the camp field and ends by 9:30 AM. Please do not arrive before 8:30AM.

Adventure Camp 1A & 4A – pick up is on Wednesday 9:00-9:30am (no all camp closure on Wednesdays but you can come early to watch the Adventure camp closure). We cannot accommodate campers after 9:30am

 

WHY SHOULD I SEND MY CAMPER TO WESTMINSTER WOODS?

We offer a place where campers are free to grow into their own sense of self and to feel God’s love in their life.  A week at The Woods helps young people to develop lasting, meaningful relationships with peers, counselors and mentors.  Campers return home prepared to continue practicing faith in their daily lives. 

 

child supervision

Each cabin or tent has a counselor who sleeps, eats, plays with and supervises the campers in their group. All our cabin counselors trained on how to keep campers safe, how to meet the needs of children of various ages, and how to discipline when necessary. Our counselors are mentored and supervised by experienced Summer Staff. We conduct background checks for all Summer Staff, all nurses, all speakers, and all volunteers over 18.   We are committed to providing safe, high-quality, Christian staff and volunteers to supervise our campers and lead our programs. 

 

is my child ready for overnight camp?

We trust your judgment as a parent.  We want your child to enjoy their time here.  If your child is excited about overnight camp and has successfully spent one or more nights at the homes of relatives or friends, they will most likely be ready for overnight camp.  However, if your child is fearful and reluctant, you may choose to have them wait another year to come.  If you would like to arrange a visit to the camp to meet our staff and walk around, please call the Ministries Department.

 

Typical day at camp

  • Breakfast
  • Quiet time, worship, speaker time, cabin groups
  • Lunch
  • All camp games and activities: relays, story time, large group games
  • Rest time
  • Free time – supervised by counselors - choice of challenge course, craft shack, games on big green field, pool, hike with other campers and counselor, shower
  • Dinner
  • Evening events: capture the flag, relays, night swim
  • Campfire
  • Cabin talks
  • Lights out

 

homesick campers

Our counselors are trained to respond to homesick campers with extra love and attention.  We try to keep campers engaged in the activities of the day.  In extreme cases, we will call the parent for additional guidance and arrange for the camper to call home.  You can help prevent homesickness by communicating with your child about what to expect at camp, building their confidence in being away from home, and telling them that camp will be a fun and positive experience.  Please instruct your child to communicate with his or her counselor if they feel sad, upset or uncomfortable while at camp.  We recommend that you do not tell your camper that you will pick them up if they are struggling.  In our experience, campers who think they have the option to go home mid-session often show more signs of homesickness.

 

staying in touch with your camper

We hold mail call each day in the afternoon. Many campers enjoy receiving positive notes from home.  You can drop off or send mail or care packages.   Campers can also write you letters and mail them home.  We understand that you are concerned about your child while they are away from home.  However, we do not encourage phone calls to camp. Do not have your camper bring his/her cell phone; we do not have cell phone coverage and we do not want something so valuable to get lost or damaged.

 

campers with special needs

There is space in our registration for you to inform us about any special needs your camper has.  Additionally, we would like to communicate with the family ahead of time, over the phone to determine the best ways to address these needs.

 

discipline

We rarely experience serious disciplinary issues because we keep campers constantly moving and engaged in various activities.  However, in the event a camper acts out, we handle discipline on a case-by-case basis.  Talking to campers in a fair, firm and friendly way is our first response.  We communicate with you as needed and work in partnership with you to develop effective solutions.  We have a no-bullying policy in effect.  Campers who bully, demonstrate aggressive behavior or who are involved in fighting will be sent home.

 

sick or injured campers

We have a Registered Nurse on grounds and several First Aid-trained Summer Staff who can respond to basic health needs 24 hours a day.  We communicate with you for any serious sickness or injury. There are paramedics on call just a few minutes from us, and we’re located only 12 miles from a hospital emergency room.

 

MY CAMPER IS IN A GRADE WHERE HE/SHE IS ELIGIBLE FOR TWO PROGRAMS. HOW SHOULD I PICK BETWEEN A YOUNGER AND OLDER CAMP?

As a parent, you know your camper’s temperament and maturity best.  If you think they will have a better camp experience with a younger group, then you have the option to have them attend camp with younger campers.  If you think they will grow through experiences with an older group, then consider sending them to camp with the older campers.  Your decision may also depend on which camp your child’s friends will attend or if they are transitioning from elementary school to middle school.  If you have more questions, please contact the Ministries Department.

 

DIFFERENCES BETWEEN BUCCANEER CAMP AND ELEVATION

Both of these camps are designed for middle school campers and both camps spend time on the challenge course.  Overall, Buccaneer Camp is more outdoor-focused than Elevation.  In Elevation, campers sleep in cabins on bunk beds and eat most of their meals in our dining hall.  They spend one night on a trip to the Ridge and sleep under the stars.  At Buccaneer camp, every night is spent under the stars on tarps.  Portable toilets and sinks are located nearby.  Buccaneer eats outdoors on picnic tables.  In general, Buccaneer Camps tend to be smaller (approximately 50 campers) and Elevation can hold 100 campers.


YOUTH WEEKENDS

Kids and teens are invited for a lively weekend at The Woods, with opportunities for connection, reflection, discovery, and growth through discussion, prayer, time on the challenge course, group games, and more! Individuals or entire youth groups are welcome to join in and revel in the life-changing gifts of God by being loved unconditionally, playing uninhibitedly, laughing uncontrollably and growing unexpectedly.  

Arrival for all youth weekends is between 6-7pm on Friday evening.  Pick up is at 1pm on Sunday.

 

NOVEMBERBASH

For campers in 6-8th grade

November 2-4

 

DECEMBERFEST

For campers in 9-12th grade

December 7-9

 

FOREST ADVENTURE

For campers in 4-6th grade

February 8-10

Camp length: 2 nights, Friday night - Sunday afternoon
Sleeping Accommodations: Campers sleep on bunk beds inside winterized cabins. Each unit has electricity and heat. Bathrooms and showers are a short walk away.
Eating: Campers eat in the dining hall.
Activities: Games, crafts, Bible studies, nature exploration, singing, Challenge Course elements
Camp size: up to 100 campers
Cabin size: 8 - 10 campers per cabin; 1:8 counselor-to-camper ratio