DROP-OFF AND PICK-UP TIMES
Arriving at Camp
For all of our week-long camps:
Please arrive between 3 and 5 PM on Sunday to register your camper. Please do not bring your pets.
For Adventure Camp half-week sessions:
Session A registration is Sunday 3 to 5 pm & Session B registration is Wednesday 3 to 5 pm
Please arrive Monday of Friendship Camp week from 10 am to 12 pm.
All-Camp Closure & Pick-up Times and Information
You are invited to All Camp Closure on Saturdays. Catch a glimpse of what the week was all about. Begins at 9:00 AM Saturday at the camp field and ends by 9:30 AM. Please do not arrive before 8:30AM.
Adventure Camp 1A & 4A – pick up is on Wednesday 9:00-9:30am (no all camp closure on Wednesdays but you can come early to watch the Adventure camp closure). We cannot accommodate campers after 9:30am
Friendship Camp pick up is on Friday between 6 -7 pm. We cannot accommodate after camp care.
staying in touch with your camper
We hold mail call on Tuesdays & Thursdays in the afternoon. Many campers enjoy receiving positive notes from home.
Care Package Policy: Care Packages are delivered to campers on Tuesdays and Thursdays ONLY. You can drop off up to two (2) care packages at our office when you check-in your camper or you may choose to mail care packages to the above address. Care packages can be no larger than one (1) square foot. No liquids. Please limit the amount of sweets.
Letter Policy: Letters are delivered to campers each day. All letters received in time will be delivered. You can drop off letters at our office when you check-in your camper or you may choose to mail letters to the above address. Faxes will not be delivered.
Campers Sending Mail: Campers can send mail from camp to camp if they have friends or siblings in other camps that week. Please send your camper with stamps if they hope to write home during their time at camp.
Address packages and letters clearly with:
CAMPER NAME, CAMP NAME
6510 Bohemian Hwy.
Occidental, CA 95465-9106
Forget to send mail to your camper? Fill out the form below and it will be printed out and they will receive it during mail call.
summer camp rates
Tiered Rate Program: Recognizing that families have different abilities to pay for camp, Westminster Woods has instituted a voluntary three-tier fee program. It is a 'free will' system; you choose the level that is comfortable and affordable for your family. All campers receive the same amazing experience regardless of the amount paid.
Tier I is our subsidized rate and does not reflect the full cost of operating summer camp programs ~ $475 for a full week/$237.50 for a half week
Tier II is our partially subsidized fee for those who choose to pay a little more to cover camp costs ~ $525 full week/262.50 half week
Tier III more closely reflects the actual cost of camp, including the cost of maintaining our beautiful facility ~ $575 full week/287.50 half week
The Tiered Rate Program does not apply to Bridge, Rock and Row, or Friendship Camp.
HOW ARE THE RATES FOR CAMP DETERMINED?
As you already have noticed, the cost of everything is going up these days. The camp’s base costs for food, energy, and maintenance have risen sharply over the past two years. For the third year in a row, we will be offering tiered pricing for our summer camps in 2012.
Our camp fees include supervision, lodging, three nutritious meals per day, all snacks, special activities, access to camp photos and a camp t-shirt. The cost for a 6-night camp is about $75 per day. We believe this is an appropriate cost for the quality of overnight camping experience that we provide.
We are so thankful to be able to partner with churches to help send campers to camp. We offer Camperships to families who cannot afford our standard prices and we encourage them to seek additional support from their church community.
Please assign someone to be in communication with our Ministries Assistant about your church needs. We ask that all church support be sent in 45 days before the camper's first day of camp. If your church is sending a check for multiple campers please send a page similar to the grid to the right. If you have any other payment questions, please contact our Ministries Assistant.
PAYMENT AND CANCELLATION POLICY
Payment and Cancellation Policy: There is a $100 non-refundable deposit required to register for Summer Camp. If you are only paying the deposit now, be aware that the balance is due in full 30 days prior to arrival at camp. If you pay the deposit by credit card, your card will be charged for the remaining balance 30 days prior to the start of your camp session, unless prior arrangements are made for payment. If your church is contributing to your balance, please be in communication with your church; we have asked churches to pay their portion 45 days prior to camp. For a refund of all except the deposit, cancellation notice must be received in writing 7 days prior to the first day of camp. Late notifications, no-shows, and/or early departures are not eligible for a refund. A service charge of $15 will be added for returned checks.
FREQUENTLY Asked QUESTIONS
WHY SHOULD I SEND MY CAMPERs TO WESTMINSTER WOODS?
At Westminster Woods we consider ourselves partners in ministry with churches. Something special happens when a camper is taken out of their normal routine and placed in an intention space to experience God in new ways. We offer a place where campers are free to grow into their own sense of self and to feel God’s love in their life. A week at The Woods helps young people to develop lasting, meaningful relationships with peers, counselors and mentors. Campers return home prepared to continue practicing faith in their daily lives.
Who is SUPERVISing My Child?
Each cabin or tent has a counselor who sleeps, eats, plays with and supervises the campers in their group. All our cabin counselors trained on how to keep campers safe, how to meet the needs of children of various ages, and how to discipline when necessary. Our counselors are mentored and supervised by experienced Summer Staff. We conduct background checks for all Summer Staff, all nurses, all speakers, and all volunteers over 18. We are committed to providing safe, high-quality, Christian staff and volunteers to supervise our campers and lead our programs.
A CAMPER IS IN A GRADE WHERE HE/SHE IS ELIGIBLE FOR TWO PROGRAMS. HOW SHOULD I PICK BETWEEN A YOUNGER AND OLDER CAMP?
As a church leader, you will be asked what camp is best for a camper that is in between camps. Help that parent remember they know their child best and provide whatever insight you think will help that parent make a decision. Please take into consideration the camper's temperament and maturity level. Questions to consider: Will the camper have a better camp experience with a younger group, then you have the option to have them attend camp with younger campers? Will the camper grow through experiences with an older group, then consider sending them to camp with the older campers. What week is your church going to camp? Having that camper with other campers they know is probably the best choice. If you have more questions, please contact the Ministries Department.
What does a Typical Day at camp look like?
Free time – supervised by counselors - choice of challenge course, craft shack, games on big green field, pool, hike with other campers and counselor, shower
Church access to photos
Contact Cassie for details
What is a church Partner
all the things... how to sign up
Westminster Woods Medications Policy
For the personal safety of all campers, medications are not allowed in the cabins with the expectation of inhalers and epi-pens. Inhalers and epi-pens will be in the care of the assigned cabin counselor. Medications must be checked in by the medical staff at registration.
All camper prescription medications must be brought to camp in the original containers with a current Rx label.
Medications will be dispensed as the doctor ordered it to be given.
Medication will not be dispensed to a child if their name is not on the label.
If you request your child’s medicine to be dispensed other than as prescribed on the label, you must have your doctor fax us an order indicating the change.
Unlabeled medications will be held (not given) until we receive a doctor’s faxed order.
Our fax for medical information is 707-874-9129.
Rx medications will be dosed by an MD, RN or pharmacist. After medications are dosed, they may be administered by a First Aider. Over the counter medications may be dosed and administered by an MD, RN, pharmacist, or First Aider.
Kids and teens are invited for a lively weekend at The Woods, with opportunities for connection, reflection, discovery, and growth through discussion, prayer, time on the challenge course, group games, and more! Individuals or entire youth groups are welcome to join in and revel in the life-changing gifts of God by being loved unconditionally, playing uninhibitedly, laughing uncontrollably and growing unexpectedly.
Arrival for all youth weekends is between 6-7pm on Friday evening. Pick up is at 1pm on Sunday.
For campers in 6-8th grade
For campers in 9-12th grade
For campers in 4-6th grade
Camp length: 2 nights, Friday night - Sunday afternoon
Sleeping Accommodations: Campers sleep on bunk beds inside winterized cabins. Each unit has electricity and heat. Bathrooms and showers are a short walk away.
Eating: Campers eat in the dining hall.
Activities: Games, crafts, Bible studies, nature exploration, singing, Challenge Course elements
Camp size: up to 100 campers
Cabin size: 8 - 10 campers per cabin; 1:8 counselor-to-camper ratio