Job Posting

Logistics Coordinator, School Programs

The School Programs staff consists of individuals who are committed to experiential learning in an outdoor classroom. Many of our educators hold advanced degrees and have worked within the outdoor education industry for multiple years. School Programs encourages opportunities for growth and professional development and strives to create an active learning community. The Logistics Coordinator is an integral part of the School Programs department as well as the larger administrative team of Westminster Woods and holds our clients throughout the registration and planning process through to the close of their program.


We are looking for an individual who…

  • cares for others, possesses strong interpersonal skills, has a high degree of emotional intelligence and can build enduring relationships
  • is a professional and effective communicator with strong writing and speaking skills
  • thrives in a fast paced and dynamic environment
  • has the ability to triage and manage multiple demands
  • is highly detailed oriented and accurate
  • is a creative and innovative problem solver
  • works well within a team environment
  • is committed to continual learning and development and someone who is open to giving and receiving feedback
  • will continue to streamline the Logistics Coordinator position
  • demonstrates a commitment to inclusivity and diversity
  • is passionate about the work being done within School Programs and can support the larger organization


  • Two years professional experience
  • Bachelor's degree or equivalent experience
  • Proficient on Microsoft Excel and Word

Desirable qualifications

  • Experience within the environmental education, camp or non-profit world
  • Microsoft Outlook experience
  • Experience with CampBrain or equivalent booking database
  • Sales or customer service experience
  • Spanish speaker

1. Scheduling Schools

  • Serve as the primary contact for schools, teachers and parents
  • Book and reserve programs utilizing CampBrain software
  • Hold all School Program contracts and support A/R department throughout invoice process
  • Assist in developing and carrying out strategies to recruit new bookings and upsell existing bookings
  • Maintain accurate and current data within Excel as well as other programs
  • Record metrics for School Programs database

2. Developing Itineraries

  • Send out and collect all required forms and documents
  • Communicate with lead teachers for each program
  • Develop and maintain unique program schedules for each school group
  • Act as an event coordinator to oversee all elements of planning including arranging dates, food, lodging and staffing

3. Working with School Programs Staff

  • Create work schedule for Teacher Naturalists
  • Attend weekly School Program department meeting to review schedule and facilitate sign-ups
  • Collaborate with Education Director and School Programs Manager on special projects in support of School Programs
  • Assist Education Director with development of the School Programs budget

4. Collaborating with other Departments

  • Act as the point person for School Programs to collaborate and communicate with support departments (Kitchen, Housekeeping, Facilities and Aquatics)
  • Create weekly work orders
  • Update reservation files as needed
  • Attend weekly administrative meetings

This is an eleven month position running from Aug-June. (While July is currently off, it can be negotiated if desired). The Logistics Coordinator role is full time with vacation, sick and medical benefits included. Salary is commensurate with experience.

Start Date: April 17, 2017

To Apply: Email a cover letter, resume and three professional references to Bec Detrich, Director of Education, The preferred deadline is March 8, 2017 and the final deadline to apply is March 13, 2017. In your cover letter please specify how you heard of the position. We look forward to receiving your application.

Westminster Woods values diversity, equity, and inclusion. We welcome all backgrounds, races, abilities, cultures, orientations, identities, and communities.